VIPSites Media

Event Management

Melbourne

About

Virtual Marketing Support provides high-quality event management services tailored to your specific needs.

Whether you need comprehensive event management from start to finish or occasional assistance with select tasks, we offer flexible solutions to guarantee your event's success.

We can operate independently or seamlessly integrate with your existing team.

Our Services

Virtual Marketing Support has been providing event management services since 2006, managing a variety of projects and events including event weeks, conferences, seminars, forums, sporting events, expos, sponsorship activity, media events, launches, awards presentations, cocktail events, lunches, dinners, end-of-year events, and community events.

We operate flexibly to meet YOUR requirements, whether that involves working externally or integrating with your in-house team. We can manage all aspects of your event from start to finish or assist with specific tasks along the way.

Whether you need someone to take full control or work under your direction, it's entirely your choice. With a 'make it happen' attitude, you can trust that Virtual Marketing Support will do whatever it takes to make your event a success.

Just some of the areas we can assist with include:

Project management

Developing event concepts
Developing and managing project plans
Developing and managing budgets

Venue and logistics

Sourcing venues
Organising venue requirements
Catering
Floor plans
AV and production

AV, production and livestreaming

Coordinating AV and production requirements
Coordinating livestreaming - standalone and hybrid events
Experience with variety of online platforms

Stakeholder engagement

Internal and external stakeholder liaison, including
Staff
Management
Event partners
Sponsors
Event providers
Suppliers
Agencies

Invitation and RSVP management

Coordinating invitation lists
Writing, designing invitations
Managing RSVPs

Run sheets

Preparing run sheets

Supplier coordination

Coorindating relevant suppliers including
Venues
Staging and AV
Caterers including food trucks
Furniture and equipment hire
Media and PR agencies
Speaker agencies
Graphic designers
Printers
Photographers and videographers
Entertainers

Speakers and entertainment

Sourcing entertainers
Sourcing MCs and speakers
Preparing MC and speaker briefs
Liaising with speakers on presentation requirements
Coordinating rentertainment requirements

Sponsorship

Developing sponsorship proposals
Engaging sponsors
Sponsorship delivery and implementation

Event collateral

Coordinating and complining event material including
Agendas
Event program
Invitations
Merchandise and giveaways
Marketing material
Nametags
Presentations
Signage

Event apps

Setting up event apps including
Agendas
Speaker information and presentations
Sponsorship information
Livestreaming
Audience interaction

Travel and accommodation

Coordinating travel and accommodation requirements for speakers, VIPs and guests

Staffing & resource management

Developing resource plan
Coordinating event staff

Event day management

Bumpin
Bumpout
On the day management
Oversee smooth running of event.

Evaluation

Participants evaluation
Event evaluation

Contact Us

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