Virtual Marketing Support can provide every level of assistance to suit your requirements – whether that be management of all components of your event, or providing assistance with just a few tasks, such as logistics.
Project management
- Developing event concepts
- Developing and managing project plans
- Developing and managing budgets
Working with stakeholders
- Internal and external stakeholder liaison, including
- Staff
- Management
- Event partners
- Sponsors
- Event providers
- Suppliers
- Agencies
Working with suppliers
- Venues
- Photographers
- Media and PR agencies
- Speaker agencies
- Caterers
- Audio visual
- Graphic designers,
- Printers
- Stand builders
Speakers & entertainment
- Sourcing, coordinating speakers, entertainers, MCs,
- Preparing briefs,
Venue & logistics
- Sourcing venues
- Organising venue requirements
- Menus
- Catering
- AV
Travel & accommodation
- Coordinating travel and accommodation requirements for speakers, guests, VIPs
Developing event material
- Agendas
- Program
- Invitations
- Collateral
- Marketing material
- Running sheets
- Nametags
- Briefs
- Presentations
Invitation & RSVP management
- Coordinating invitation lists
- Writing, designing
- Mailing invitations
- Managing RSVPs
Event marketing
- Collateral
- Programs
- Website material
- Social media
- Websites
- Promotion
- Liaison PR
- Advertising
Preparing event presentations
- PowerPoint – templates, holding slides, inserting audio, video, adding transitions, coordinating video / audio recordings.
- Liaising with presenters
- Preparing speech notes
Staffing & resource management
Event day
- Bumpin,
- Bumpout
- On the day management
- Oversee smooth running of event.
Evaluation
- Participants evaluation
- Event evaluation